Meeting notes to follow-up email prompt

The follow-up email is where good meetings go to die: everyone agrees it should go out, nobody sends it, and a week later the decisions are folklore. This prompt makes the send-it-today version nearly free. It’s a pure “transforming” task — the thing LLMs are most reliable at (LLMs in plain English for business owners).

The prompt

Turn my raw meeting notes into a client-ready follow-up email.

RULES:
- Only include things actually in the notes. If something is unclear, put it
  under "To confirm" rather than guessing.
- Voice: professional but human. Short paragraphs. No "I hope this email finds
  you well," no "per our conversation," no bullet-point walls.
- Structure: 1-line thanks and context → "What we decided" → "Who's doing what,
  by when" → "To confirm" (only if needed) → next step and sign-off.
- Keep it under 200 words unless the notes genuinely require more.
- Address it to [client first name]; sign it [your first name].

My notes:
[paste raw notes — typos, fragments, and shorthand are fine]

How to adapt it

• The “only in the notes” rule is the important one — it’s what stops invented action items. Keep it.
• If you record calls, paste the transcript instead of notes; add “the transcript may contain small-talk — ignore it.”
• Same skeleton works for internal recaps: swap the client rules for “blunt, internal tone.”

Related: this is the manual version of a step that runs automatically in a full pipeline — see stage 5 of Anatomy of a lead-intake pipeline.